The real estate market is becoming more competitive daily. This terrain might be rugged, but real estate virtual assistant firms have become crucial partners for agents and realtors. Virtual assistants do a variety of administrative jobs, helping organizations run smoothly. Data input, scheduling, and calendar management are their specialties.

Real estate agents labor hard, from administrative responsibilities and marketing campaigns to high-stakes sales. Virtual assistants (VAs) can help you free up time and energy from endless email chains and document pile-ups to focus on more critical tasks.

Management of appointments and calendars

Busy realtors and real estate agents risk double booking appointments. One missed appointment is a fault, but three can ruin your career.

A Virtual Assitant can streamline and manage back-end tasks to keep you doing what you do best. This covers managing client schedules, no-shows, cancellations, appointments, and your calendar. They also prevent repeated bookings and missed appointments due to three-month-old meetings.

Email Communication

A recent poll found that over 90% of real estate agents prefer email for customer communication. However, emails can pile up, and essential ones can get lost, leaving you holding the purse strings when a client gets irritated and leaves.

To simplify work, hire a VA. Your work email is also taken over.

  • Keep all prospects informed.
  • Clean up your inbox.
  • Contact list management
  • Accept meeting requests and schedule them.
  • Send client prospecting emails
  • Auto-respond to clients at work.

Cold Calling

Cold calling is the real estate industry’s mainstay despite its outdatedness. Cold calling helps agents generate leads, raise agency or broker awareness, customize calls, and form connections that email cannot.

This may explain why 95% of realtors prefer phone calls. It takes at least three tries to land a lead in cold calling, which can take weeks or months. However, a VA can handle cold calling and produce tips you may turn into clients without hours of communication. 

Research

Research fuels real estate deals. You can only answer clients’ inquiries if you know what they’re asking! With all the time you spend on home tours and closings, covering your bases may take too long.

By doing the research, a real estate VA can simplify analysis. You can also contact or text your assistant for quick statistics in a meeting to impress clients.

Accounting/Spreadsheet Management

Bookkeeping often needs to be addressed because it’s hard to keep track of every transaction, expense, and commission when you’re negotiating and closing agreements. 

If you pay attention to bookkeeping, transactions may not add up, causing you to inflate your spending to the IRS or miss out on tax deductions. This could draw tax authorities’ attention and cause unwarranted losses.  

By improving your bookkeeping and managing petty cash, petrol, and other expenses, a VA can help you avoid IRS audits. 

Last Words

Virtual Assistants simplify the work of real estate agents and realtors by doing several jobs. Before hiring one, study how much real estate virtual assistants make per hour, where to find one within your budget, and why real estate agents should hire them!